AAGT Annual Conference 2010 Exhibitor Information

The Black Canyon Conference Center layout is very well suited to visit exhibitor tables between sessions, early morning, or during lunch. Continental breakfast is served and exhibitors are available before the keynote starts each morning. 

If you are an exhibitor looking for information to participate at our 2010 conference, please click here.

Or register now.

Black Canyon Conference Center Building Diagram

Exhibitor/Vendor Frequently Asked Questions

Q: Who attends your Annual Conference?
A: The last two years we have had three full days with nearly 600 attendees each day, and a total of over 800 different people.
They are primarily gifted educators, and administrators, also parents from throughout Arizona.

Q: Whom may I contact for information about vending/exhibiting at your conference?
A: You may contact the vendor/exhibitor chair, Dr. SeuHee Kim, at seuheekim@yahoo.com (subject: AAGT Conference) or (602) 758-2987.

Q: Has anything changed for vendors/exhibitors?
A: Yes, read carefully the options and fees below as these have changed since the 2009 conference.
Registration for exhibitors will only be taken online.

3-day exhibitor’s registration for one six-foot, skirted table, two chairs, and food for one person for 3 days:

•   Level 1 (in Lobby) $425 - Level 1 is now full!
•   Level 2 (Atriums 1 & 2) $375 - Level 2 is now full!
•   Level 3 (basic registration in Atriums 3 & 4) $350
•   Not-for-Profit Organization conference registration is $245.00 
  •   Food for extra staff @ $47.00 per person, per day
  •   Additional tables: $75.00 each table, for all three days of the conference
  •   Electrical access: $15.00 per day, $45 for all 3 days of the conference
  •   Phone line access: $50.00 per day, $150 for all 3 days of the conference

The online exhibitor/vendor registration process requires you to complete an online registration form and either pay with a credit card or mail in a company check. Once your payment has been processed, you will receive an email confirmation.

Level 1 spaces are limited and are on a first register, first pay, first fill basis.  As levels fill up, the options to choose levels will no longer be available.

Q: How can non-for-profit organization choose levels?
A: You may choose level 1 by paying an additional $75 or level 2 by paying an additional $25.  Otherwise, non-for-profit organizations will be placed according to space configurations. The online registration form does not provide these choices, you will need to register for a non-profit table, then contact us for the upgrade.

Q: What types of items can I donate for door prizes?
A: Please donate gift certificates, books, games, resources, services, training opportunities, etc. for door prizes.  In exchange for door prizes, there will be verbal advertisements during the drawing for those donated items.  Please mail in your door prizes with the statement you want read during the raffle directly to Dr. Kim. 

Q: What other ways can I make my company more visible among the attendees?
A: There are numerous opportunities to make your company more visible:

• Your company can place an ad in the program.  Please see FAQ for this option.
• Your company should donate door prizes.  Please see FAQ for this option.
• Your company catalogs or flyers stuffed in participants' bags for a small fee of $100 per catalogs or flyers for approximately 800-1000 bags.  Please send the catalogs or flyers in boxes labeled with your company name and “C/O AAGT Conference February 3-5, 2010.”  These must arrive between January 25, 2010 and February 1, 2010 to the BCCC to ensure they are stuffed in the participants’ bags.  If items arrive late, they will be placed next to the information table for attendees to pick up on their own.  Refunds will not be issued. 
• Your company can sponsor any of the following: name badge holders; conference bags; magnets; pens; monetary donations for snacks for 1, 2, or 3 days with your company sign; monetary donations for lunch for 1, 2, or 3 days with your company sign; notebooks; folders, etc.  Please email Dr. Kim if you are interested in any of the above sponsoring opportunities.

Q: Can I submit an ad in the program?
A: Your company can place a black and white advertisement in the Conference Program this year.  The cost is $100 for a full page, $75 for ½ page, and $50 for ¼ page.  The deadline for black and white print ready artwork in Word is January 8, 2010. Please email your artwork and your payment directly to Dr. Kim before the deadline.

Q: How secure is the conference center?
A: Black Canyon Conference Center is reserved entirely for AAGT and will be locked every night during the 3-day conference.  No other conferences or meetings will be held during our time.  You can be assured that your items are safe during the evenings.

Q: When can we come and set up?
A: Vendors/Exhibitors may come anytime to set up on Tuesday, February 2, 2010, 4:30pm-6pm and Wednesday, February 3, 2010, 6am-7am.

Q: What are exhibiting hours each day?
A: 7am-4:30pm (or longer as you wish) daily

Q: Where can I mail my materials?
A:  You may have your materials, catalogs, or flyers in boxes mailed to the Black Canyon Conference Center for your convenience.  COD will not be accepted.  BCCC nor AAGT will accept liability for lost or mislabeled boxes.  Please check with your shipping company for confirmation of accepted boxes.

• If you are mailing in items to be stuffed in participants bags, these must arrive between January 25, 2010 and February 1, 2010 to the BCCC to ensure they are stuffed in the participants’ bags.  If items arrive late, they will be placed next to the information table for attendees to pick up on their own. Refunds will not be issued.  Be sure to mark these boxes, "C/O AAGT Conference February 3-5, 2010: Seu Hee Kim."
• If you are mailing in items that you need for your tables, these must NOT arrive before January 31, 2010.  Be sure to mark these boxes, "C/O AAGT Conference February 3-5, 2010: (your company name)."