AAGT Annual Conference 2012 Exhibitor Information

The Black Canyon Conference Center layout is very well suited to visit exhibitor tables between sessions, early morning, or during lunch. Continental breakfast is served and exhibitors are available before the keynote starts each morning. 

Online Registration is available.

Black Canyon Conference Center Building Diagram

Exhibitor/Vendor Frequently Asked Questions

Q: Who attends your Annual Conference?
A: The last two years we have had two full days with 400+ attendees each day.
They are primarily gifted educators, and administrators, and a few parents from throughout Arizona.

Q: Whom may I contact for information about vending/exhibiting at your conference?
A: For general information, contact our Administrative Assistant at officemanager@arizonagifted.org (subject: AAGT Conference Vendor) or call (602) 882-1848.

Q: Has anything changed for vendors/exhibitors?
A: No changes for 2012.

Q: How can non-for-profit organization choose a table in Level 1 or Level 2?
A: You may choose level 1 by paying an additional $75 or level 2 by paying an additional $25.  Otherwise, non-for-profit organizations will be placed according to space configurations. The online registration form does not provide these choices, you will need to register for a non-profit table, then contact us for the upgrade.

Q: What types of items can I donate for door prizes?
A: Please donate gift certificates, books, games, resources, services, training opportunities, etc. for door prizes.  In exchange for door prizes, there will be verbal advertisements during the drawing for those donated items.  Please see the AAGT vendor coordinator with your prize and verbal advertisement during set-up hours or the first day of the conference. 

Q: What other ways can I make my company more visible among the attendees?
A: There are numerous opportunities to make your company more visible:

• Your company can place an ad in the program.  Please see FAQ for this option.
• Your company should donate door prizes.  Please see FAQ for this option.
• Your company catalogs or flyers stuffed in participants' bags for a small fee of $100 per catalogs or flyers for approximately 800-1000 bags.  Please send the catalogs or flyers in boxes labeled with your company name and “C/O AAGT Conference February 2-3, 2012.”  These must arrive between January 24-31, 2012 to the BCCC to ensure they are stuffed in the participants’ bags.  If items arrive late, they will be placed next to the information table for attendees to pick up on their own.  Refunds will not be issued. 
• Your company can sponsor any of the following: name badge holders; conference bags; magnets; pens; monetary donations for snacks for 1 or 2 days with your company sign; monetary donations for lunch for 1 or 2 days with your company sign; notebooks; folders, etc.  Please email us if you are interested in any of the above sponsoring opportunities.

Q: Can I submit an ad in the program?
A: Your company can place a black and white advertisement in the Conference Program this year.  The cost is $100 for a full page, $75 for ½ page, and $50 for ¼ page.  The deadline for black and white print ready artwork in Word is January 9, 2012. Please email your artwork and your payment deadline.

Q: How secure is the conference center?
A: Black Canyon Conference Center is reserved entirely for AAGT and will be locked every night during the 2-day conference.  No other conferences or meetings will be held during our time.  You can be assured that your items are safe during the evenings.

Q: When can we come and set up?
A: Vendors/Exhibitors may come anytime to set up on Wednesday, February 1, 2012, 4:30pm-6pm and Thursday, February 2, 2012, 6am-7am.

Q: What are exhibiting hours each day?
A: 7am-4:30pm daily

Q: Where can I mail my materials?
A:  You may have your materials, catalogs, or flyers in boxes mailed to the Black Canyon Conference Center for your convenience.  COD will not be accepted.  BCCC nor AAGT will accept liability for lost or mislabeled boxes.  Please check with your shipping company for confirmation of accepted boxes.

• If you are mailing in items to be stuffed in participants bags, these must arrive between January 25-31,  2012 to the BCCC to ensure they are stuffed in the participants’ bags.  If items arrive late, they will be placed next to the information table for attendees to pick up on their own. Refunds will not be issued.  Be sure to mark these boxes, "C/O AAGT Conference February 2-3, 2012"
• If you are mailing in items that you need for your tables, these must NOT arrive before January 31, 2012.  Be sure to mark these boxes, "C/O AAGT Conference February 2-3, 2012: (your company name)."